Mite Team Openings
Global Project Coordinator at Mite
NEW Global Project Coordinator at Mite
Department: Programs
Reports To: Program & Communications Director
Status: Full-Time
Location: Charlotte-area preferred (Hybrid)
Salary: 45-50k
Benefits: PTO, Sick Leave, Hybrid Schedule, Travel Insurance
*Currently Mite does NOT provide health insurance
Position Summary
The Global Project Coordinator is the operational backbone of Mite's project work, the person who takes a vetted idea and turns it into a funded, executed, documented, and celebrated project. From first contact with a partner organization to the final Celebration Video shared with donors, this role owns the lifecycle of projects Mite undertakes.
The Global Project Coordinator will likely travel internationally to visit project sites, working directly with partner nonprofits on the ground, coordinating with videographers to capture in-field media, and ensuring that every project delivers measurable impact that Mite can share with its donors. Past project locations have included Zambia, Liberia, the Philippines, and Guatemala and more. These trips often involve multiple days of travel by plane and vehicle, and accommodations may be simple, with limited access to amenities such as air conditioning, plumbing, or reliable internet. The role is both challenging and deeply rewarding, requiring someone who thrives in unfamiliar environments, solves problems creatively, and brings both logistical precision and relational warmth to every partnership.
Key Responsibilities
- Research & Vetting
- Identify and research potential partner organizations aligned with Mite's mission and project standards
- Gather relevant data on partners and proposed projects and present findings to the Executive team for approval
- Initiate contact with potential partners and lead the vetting process, assessing organizational health, project viability, budget integrity, and impact potential
- Maintain a pipeline of vetted, ready-to-fund projects so Mite can move quickly when funding becomes available
- Project Planning & Execution
- Develop and execute Memorandums of Understanding (MOUs) with approved partners
- Oversee project initiation, ensuring adherence to budgets, timelines, and impact validation
- Maintain regular communication with partner organizations throughout the project lifecycle
- Track project milestones and flag risks or delays early
- Infield Visits & Documentation
- Plan and coordinate logistics for infield visits including travel, accommodation, on-site schedules, partner coordination, and safety planning
- Manage videographers for media capture during infield visits
- When necessary, serve as Mite's representative on the ground, building trust with partners, observing impact firsthand, and ensuring media accurately reflects the project story
- Coordinate with the communications team to ensure infield media is turned into donor-facing content (Celebration Videos, project updates, social media, magazine features)
- Updates & Celebration Video Creation
- Compile materials for project updates and donor reports including impact data, partner narratives, and media assets
- Work closely with videographers and the communications team to develop, capture, and produce creative compelling stories that immerse viewers in the impact of our humanitarian work.
- Manage the follow-up process with partner organizations after project completion including final reporting, impact assessment, and relationship maintenance
What Success Looks Like (First 6-12 Months)
- Multiple projects are moving through the pipeline simultaneously without things falling through the cracks, vetted, funded, executed, and documented on time
- Partner organizations feel well-supported and clearly understand Mite's process and expectations
- Infield visits are planned thoroughly and executed smoothly, producing high-quality media that connects with donors
- The Program / Communications Director's time is freed for higher-level strategy, communications, and partner development
- A clear, repeatable project management system is in place that the team can see and follow, not locked in one person's head
- Donor-facing content (updates, videos, reports) is delivered on schedule and reflects Mite's commitment to transparency and storytelling
Qualifications
- Passionate commitment to Mite's mission and vision, someone who genuinely cares about the work, not just the job
- Possesses a welcoming presence and an inquisitive mindset, making people feel at ease while drawing out authentic stories through thoughtful conversation.
- Exceptional organizational skills with the ability to manage multiple complex projects across different timelines and time zones
- Strong communicator, both written and verbal, who can represent Mite with professionalism and warmth to international partners
- Creative problem-solver who stays calm and resourceful in unfamiliar or fast-changing environments
- Willing and able to travel domestically and internationally, including to remote or developing regions
- Comfortable working independently with minimal supervision while keeping the team informed
- Proficiency with project management tools, spreadsheets, and communication platforms
- Experience in project coordination, international development, operations, event planning, or a related field preferred
- Bachelor's degree preferred; relevant volunteer or missions experience valued
About Our Team
Mite is a small, mission-driven team. We value excellence, warmth, follow-through, and genuine care for the people we serve: our donors, partners, and recipients. We understand that great team members have full lives outside of work, and we are committed to building a flexible, supportive work environment.
How to Apply
If you are excited about contributing to Mite's mission and believe this role is a fit, please send your resume and a cover letter outlining your relevant experience to miranda.wood@mite.org. Include "Global Project Coordinator Application" in the subject line.
Mite is an equal opportunity employer. We encourage applications from candidates of all backgrounds.